Employee privacy in the workplace
How to maintain employee privacy in the workplace when employers decide to monitor employee activities for company security concern? For many big and small businesses, employee monitoring seems to be a part and parcel of employee management. But employee privacy in the workplace also needs to be considered on the part of employees. Is it possible to maintain employee privacy and employee monitoring?
The conflicts between employee privacy and employee monitoring
As the world is becoming digitized, it has become hard to follow on the different activities that employees are involved in when using computers. Most employees have spent valuable company time in engaging in activities that are not work-related. As a result, the companies are losing revenue by paying hours that have not produced any results. This has seen reduced productivity and losses that are detrimental to any firm. Additionally, there has been a threat to company data and systems as outsiders are sometimes able to get through the system and access information that is otherwise confidential for the enterprise.
Most companies have turned to monitoring computer activities so as to ensure that their employees are spending their time as they should. While monitoring has provided a reprieve to the employers, the biggest hurdle has been on maintaining employee privacy at the workplace. Depending on the level of surveillance that is undertaken, any monitoring software can get different type of information. Some will only focus on specific applications such as social media sites while others will check each and every activity like emails, web sites, keystrokes among others. When monitoring is comprehensively done, employees may raise concern over their privacy, and this may even lead to legal suits.
Methods of keeping employee privacy in the workplace
Maintaining employee privacy in the workplace should, therefore, be considered. Below are some of the ways to do this:
Develop a monitoring policy
Policy development is the first step towards ensuring that you are on the same page with employees in as far as monitoring is concerned A monitoring policy gives any company a proactive way of dealing with computer and Internet usage issues. The policy should guide the employees on the use of company computer and Internet usage. It should also outline the employer expectations and the expected consequences should an employee violate the policy.
Explain the reason behind monitoring
When employees suspect that they are being scrutinized secretly, they feel invaded and may lose their trust and confidence with their employers. A monitoring policy makes it easy because the employees are aware that they are being monitored. Additionally, they understand the reasons for the activity and therefore feel like the reasonable solution in the usage of computers and the Internet at the work place.
Discuss the levels of monitoring
It is crucial that employees understand how monitoring will be held. This will prevent them from using company time to engage in activities that are not work-related since they are aware they are being monitored. If you are monitoring emails, for example, the employees will most likely desist from accessing their personal emails as they would not want to have their private conversations accessed by strangers.
Confine your monitoring to company computers
While employers may be tempted to keep an eye on employees throughout, it should noticed that employees also have their personal lives outside the office. It would be unethical to continue monitoring employees when they are not working as this would border on invading on private space. As an employer, it is important to draw a line, and monitor computers while maintaining employee privacy in the workplace.
EaseMon Employee monitoring software makes it easy for you to monitor employee computers without overlapping the edge of invading employee privacy. It has features such as recording websites visited, taking screenshots when a predefined keyword is triggered, sending email notification and calculating the amount of time used on an application. These features together with others give you an edge in employee monitoring.
According to what has been mentioned above, it’s possible to maintain the balance between employee monitoring and employee privacy in the workplace. On one hand, it’s necessary and helpful for employers to monitor employee computer activities. On the other hand, it’s also necessity to keep and protect employee privacy.
With the help of suitable technology, employers can get insight into employee behavior depending upon the “digital footsteps” that are created each day in the workplace. This behavioral modeling technology can bring together all electronic records to know the behavior patterns of each employee.
Why do employers need this information? How could employers use this information? Why should employees be worried? What legal framework deals with such privacy issues? You will get answers to these questions in this part.
Essential to avoid liability
How can employees protect themselves?
Monitoring notification from employers
Specific information is protected by law. For example, gathering financial information of employees or applicants is statutorily addressed. It comes under false pretenses where obtaining credit information on an employee’s kids to check the employee’s honesty.
It can be concluded that employee monitoring is important up to a certain extent. It is the duty of every employer to inform their employees about monitoring. Notifying employees in advance may prevent any kind of communication gap between the two, as both can make each other understand their privacy points.
EaseMon employee monitoring software
EaseMon is the best and most secure employee monitoring software, which enables employers to keep full tabs on employees’ activities. EaseMon can realize the phenomenon that there is no privacy in workplace any more.
Record composed emails
Log typed messages, accounts, and passwords
Log both sides of messages in Skype, AIM, Adium and iMessage
Record websites visited in Safari/Chrome/FireFox
Track websites visited in Private browsing mode or Incognito Mode
Calculate how long an Application has been used
Correlate application logs with captured screenshots
App report by user to detect who are wasting work time
Take a screenshot when a keyword is triggered
Play the captured screenshots as a slideshow
Multiple notifications based on Alert categories
Send out notification emails periodically
View logs online anywhere
Export/Print logs as archive or evidence
Remotely update or uninstall EaseMon Client
Remotely Log Out, Restart, Shut Down the target Mac
Stay invisible and undetectable
Monitor both Local and Network Users
No privacy in workplace any more is possible for employers who hope to find out the inappropriate activities of employees, improve productivity and protect company confidential information. Try EaseMon and you will find all the results you want.
Tags: computer monitoring, computer monitoring solution, Employee Computer Monitoring, employee monitoring, employee monitoring software, Employee Privacy, Employee Privacy in the Workplace, office monitoring, staff monitoring
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