Legality of Mac OS X Employee Monitoring – Explained
The big question employers are faced with is with regards to the legality of Mac OS X employee monitoring software when deciding to monitor employees. Today more than ever, companies are realizing the significance of employee monitoring software, but there’s still some level of uncertainty with regards to the rules that apply. This skepticism about the law is caused by the fact that implementing staff computer monitoring is not a common practice as most security protocols are geared towards outside attacks. The legality of Mac OS X employee monitoring differs in different regions.
When Is Legality of Mac OS X Employee Monitoring Acceptable?
The laws regarding legality of employee computer monitoring vary between countries, but it is legal for the most part provided it is used on employer owned time and property. Employee monitoring is completely legal in the United States, but the Electronics Communication Privacy Act released in 1986 states that unauthorized snooping of any type of electronic communication including emails is prohibited except for service providers. Given this exemption, courts in the United States assume that employers who provide email, Internet and other forms of communication fall under this category.
But there’s more to it, where not only it is legal to monitor employees, but the law also does not require employers to notify employees before installing employee monitoring software. Hence, although the practice of informing employees of this legal stance of the company to monitor their tracks while using company resources is highly encouraged, according to US law employers are not obligated to do so.
Why Use Employee Monitoring Software?
There are several reasons to install staff monitoring software, including maintaining confidentiality, measuring productivity and minimizing employer liability in the event of employee misconduct and any legal issues that stem as a result of it. For example, most employers use paid software such as EaseMon rather than staff monitoring software free download for computers as it offers unmatched key logging and other useful features. There are several benefits of employee monitoring software, most notably the fact that you ensure that your systems are being used appropriately, and not compromised by viruses and other security threats.
Apart from the legality of Mac OS X employee monitoring software, which gives you the right to monitor your staff while they use your resources, you should consider a few good practices to protect your employee’s best interests and yours. Some employees regard staff monitoring as invasive, distracting and even stressful to some extent so below we highlight tips on how to minimize employee and legal issues when you install employee monitoring software.
Tips on Installing Employee Monitoring Software
It is certain that the law permits you as an employer to monitor your employees, but fact is that there are still several businesses that restrain themselves from installing staff monitoring software for several legitimate business reasons. However, any form of spying or surveillance activities you implement could result in serious morale issues if not handled appropriately. Fact is that no one likes to be spied on, even if they are pursuing personal or non-work related activities on company time.
To minimize these problems, it is best to be straightforward from the start, and monitor within limits. Here are 3 tips on implementing an employee monitoring solution such as EaseMon while building perennial employee relationships and simultaneously preventing abuse of your resources.
1. Create a Coherent Policy
Firstly, you should create a policy AKA employee handbook that clearly states that the communications systems and services are property of the employer. Next, include the fact that employees may be monitored in any form or way when using company resources and you have a lawful right to do so. Finally, in the handbook include consequences for inappropriate use such as warnings and termination.
2. Monitor within Limits
Let your employees know the reasons for staff monitoring and how it can help them as well as your company prosper. An employee will only be rewarded with more benefits if the company prospers, so make them aware of this with kind examples.
3. Check Local Laws
Even though it is legal to monitor employees in the United States, revisit your local laws because they may vary between states, and if you’re unsure of any clauses, consult a legal professional in your area.
The legality of Mac OS X employee monitoring has been explained carefully in the above. There’s no doubt that employee monitoring is a critical part of any business, and although it is legal in the United States, you must make is as desirable for your employees while protecting your business interests.
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