Introduction to Employee Monitoring Privacy Policy in the Workspace

Every employee and employer should know about the employee monitoring privacy policy in the workspace. Innovation in technology and its increased use in the workplace have created several concerns for both employers and employees in terms of privacy. Technology facilitates communication at numerous levels, enhances efficiency in almost all tasks and allows geographic and business growth. While the technology can be praised for the ways in which it has helped business growth & development, it has also increased concerns that previously did not exist. That’s why the introduction to employee monitoring privacy policy becomes a necessity in many companies.


Why Introduce Employee Monitoring Privacy Policy?

Technology has allowed employers to have technological access to both personal and work-related information of their employees. Employers can keep an eye on several aspects of their employees’ jobs, particularly on computer terminals. Such monitoring is practically unregulated. Therefore, as per company’s employee monitoring privacy policy, an employer may listen, read and watch most of employees’ workplace communications.

With the help of suitable technology, employers can get insight into employee behavior depending upon the “digital footsteps” that are created each day in the workplace. This behavioral modeling technology can bring together all electronic records to know the behavior patterns of each employee.

Why do employers need this information? How could employers use this information? Why should employees be worried? What legal framework deals with such privacy issues? You will get answers to these questions in this part.

Business Reasons

Employers have evident reasons to monitor employees’ activities. Protecting trade secrets is the most important element of any business. Keeping an eye on the electronic communication of employees is the best way through which employers can ensure that their business secrets do not escape. Reasonable measures may also include the formation of employee surveillance privacy policy on email usage. Though, it is uncertain how organized monitoring would avoid planned disclosure. Still, this fear gives an incentive to some companies that harbor confidential information to monitor their employees and create special employee monitoring privacy policy.

Essential to Avoid Liability

Most of the employers monitor their employees’ activities over company’s computer systems. Companies want to avoid legal issues, including lawsuits and the rising role that electronic evidence plays in legal proceedings and government agency investigations. This shows why every company signs an agreement of staff surveillance privacy policy with every employee.

Privacy policies are almost always advocated. Experts suggest that every company must notify their employees what types of monitoring can be performed, what are the purposes that employer wishes to accomplish through this monitoring and how frequently this monitoring will be performed. Lawyers also suggest that employee surveillance privacy policy should be distributed to all employees before they are finalized.


How Can Employees Protect Themselves?

Monitoring doesn’t always increase employee efficiency. Instead, many employees have the negative effect of monitoring which can affect their morale and performance. So, there is a need to maintain balance between electronic surveillance and employee privacy.In order to protect company property and prevent business information leakage, an employee monitoring privacy policy is implemented. What can employees do to protect themselves?

Monitoring Notification from Employers

The fact that employers do not inform their employees about monitoring makes employees annoyed. This is simply the violation of staff surveillance privacy policy. Employers must divulge to their employees about electronic monitoring and tell their employees when and how they will check employee email, computer and Internet usage.

Employees can also try to make an agreement with their employers for employee monitoring privacy policy. However, this is approach unlikely to succeed.

Specific Protection

Specific information is protected by law. For example, gathering financial information of employees or applicants is statutorily addressed. It comes under false pretenses where obtaining credit information on an employee’s spouse to check the employee’s honesty.

It can be concluded that employee monitoring is important up to a certain extent. It is the duty of every employer to inform their employees about monitoring. Notifying employees in advance may prevent any kind of communication gap between the two, as both can make each other understand their privacy points.


How does employee monitoring privacy policy benefit both employees and employers? Technology has allowed employers to have technological access to work-related information of their employees. Keeping an eye on the electronic communications of employees is the best way through which employers can ensure that their business secrets do not escape. But employers must inform their employees that they are under supervision.

Tags: , , , , ,

Category: Articles and Tips